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LZ/LZ64 Manual, Chapter 12-18

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Part 2. Further Information

12 Files

There are three main types of Organiser files:

Data files containing records or saved diaries. Notepad files containing saved notepads. OPL files containing procedures you have typed in.

Selecting a file

Whenever you select an existing file, for example when you load a notepad file, restore a diary file or sort a data file, you are prompted for a filename like this:
Load A:_ or Restore A:_ or Sort A:_

You can then do one of two things:

1 If you know the filename:

2 If you want to select the file from a list of those on the device:

The files are listed in the order you first saved them, starting with the oldest one.

Here Load was selected in the notepad, then DOWN pressed:
     LOAD NOTES
Load A:*
Notes EXPENSES    64
Notes TODO        90

To select a file:

When the list is displayed you can press LEFT or RIGHT to get back to the prompt line to change it if you wish - you can clear the prompt line with ON/CLEAR.

The numbers down the side of the list represent:

Alternative ways to list the files

Instead of pressing DOWN to list the files in the order you first saved them, you can also:

The <*> item - copy and delete only

If you are deleting or copying, the first item in the file list is <*>. It represents all the files in the list.

Here Delete has been selected from the notepad menu, then DOWN pressed:
    DELETE NOTES
Delete A:*
Notes <*>
Notes EXPENSES  64

Filenames

Additional types of files

You may have other types of files on your Organiser. These are all the possible types; the types you can choose to list in the Dir option in Utils:

All All types.
Files Data files containing records or saved diaries.
Notes Saved notepads.
Opl Opl procedures.
Comms Comms Link setup files.
Plan Spreadsheets.
Pager Pager setup files.
Xdiry XP or CM diary files.

Where you should save files

You can save files in the internal memory, A: or on a pack on B: or C:

It is advisable to save a copy of files containing vital information on a Datapak as this is the most secure means of storage. See the next chapter for more details.

Organiser bar.

13 Storage devices

Devices A: B: and C:

The internal memory of the Organiser is known as Device A: the upper external device is known as device B: and the lower as device C:

[image]

Devices B: and C: are two external devices in the back of your Organiser. When you first purchase your Organiser, these two devices are fitted with covers to protect the electrical connections. You should always keep a pack or one of the covers on each device.

Devices B: and C: can hold a Datapak, a Rampak or a program pack, such as the Pocket Spreadsheet.

The Organiser checks which devices have Datapaks or Rampaks fitted, so when you go to Save or Find a record and press MODE to change the device, you can choose only the relevant devices. So, if you don't have any packs fitted, pressing the MODE key when using Save Find has no effect - you remain with device A.

Once you have made a device current, you continue using the same one unless you change to another.

Datapaks, Rampaks and internal memory

The internal memory of the Organiser and Rampaks are RAM:

Datapaks are EPROM:

The advantages of Datapaks are that they are very secure and are not affected when the battery runs low. They are thus excellent places to store data.

The advantages of Rampaks are that they use very little power and that data is really deleted, so you can edit things as many times as you like without using up any space. They are thus the best medium for writing programs. You should always back-up your valuable data to a Datapak or a desk-top computer to keep it more secure.

Fitting Datapaks

Avoid pressing any key while fitting or removing a Datapak. This is avoided by placing the machine face down on a flat surface, as the keyboard is recessed.

Datapaks are available with capacities of approximately 8000, 16000, 32000, 64000 and 128000 characters.

Fitting Rampaks

Read the important information leaflet provided with your Rampak before you fit or remove a Rampak.

Sizing a new Datapak or Rampak

The first time you try to perform any operation on a new or newly formatted Datapak, a message may be displayed to let you know that the Organiser is checking its size.

For example. after typing a record, you could fit a new Datapak to device B: in order to save the record to that pack. The screen would be showing:
           & nbsp;   9:30a
Save on A:
>JOHN SMITH
0962 65431_

If you pressed MODE once to change A: to B:, this message would be displayed:

   SIZING PACK B:   
    PLEASE WAIT
 

Then the screen would show:
           & nbsp;   9:32a
Save on B:
>JOHN SMITH
0962 65431_

You could then press EXE to save the record on the new Datapak in device B:

If you fit a Datapak which has already been sized you can go right ahead and use it.

Formatting a Datapak

No matter how careful you are with a Datapak, at some point it will be filled. The next time you try to SAVE any information on that Datapak, the Organiser will display a PACK FULL message.

Although Datapaks store your information permanently, it is possible to clear an entire Datapak using a process called formatting. This is achieved by controlled exposure to ultra-violet light in a machine called the Psion Formatter.

The reformatted Datapak will be completely blank, and when reinserted into the Organiser, will be re-sized as if it were brand new.

If a Datapak is full because unwanted "erased" data is still occupying space, but the pack also contains some data you want to keep, copy all the files to another pack. The erased records and files are ignored, so only real data is copied across. The old pack can then be reformatted in the Psion Formatter.

Instructions on copying files are in the Utils chapter. Note that the white label on the underside of each Datapak is to protect it from excessive exposure to light. It must be removed before formatting can occur.

Formatting a Rampak

Use the Format option on the Utils menu.

Psion
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14 Xfiles: extra data files

The MAIN data file

A data file is a collection of records. When you save a record using the Save option from the main menu, the record goes into a data file called MAIN. This is also where the Find option looks for records. (MAIN is a special data file which always exists on every device.)

Xfiles

If you need a more sophisticated database, you can use the Xfiles option to create extra data files.

[image]

The current file

The Xfiles options Find and Save operate on records in the currently open file.

If you haven't created any extra files, the MAIN file is current. When you use New to create a new file, this one becomes current until you change to another one with Open.

The MAIN file is still used by the main menu Find and Save. even though you open a different file in Xfiles.

The Xfiles options:

Find Finds a record with a search clue - looking in the current data file.
Save Saves a record in the current file. After each save you return to the Save prompt - useful for saving a lot of records at once.
New Creates a new data file - and automatically makes this new file the current one.
Open Opens a data file. This means that it makes that file the current file which is then used by Find and Save.
Print Prints the whole current data file, or selected records from it.
Sort Sorts the records in a data file into alphabetical order.
Dir Displays a directory of all the data files on the device you select.
Copy Copies one or more data files.
Delete Deletes one or more data files.

1 Find

This is like Find on the main menu. There is only one difference:

2 Save

This is almost exactly like Save on the main menu. There are two differences. however:

3 New

Creates a new data file and makes it current. So, the new data file is the one that Xfiles Find and Save look in until you change the current file with Open.

File names can be up to eight characters long. The first character must be a letter.

4 Print

You can print the whole of the current data file, or selected records from it.

Select Print and you can then do one of two things:

In the screen below the search-clue given was DR*YORK to print only records containing these two words:
           & nbsp;  11:30a
Print A:CLIENTS
>DR*YORK
Print...

You can press ON/CLEAR at any time to stop printing.

If there is no printer attached, you get a DEVICE MISSING message. For more details about printing, see Chapter 17.

Open, Sort, Dir, Copy, Delete

The remaining Xfiles options, except Dir, all require you to specify an existing data file.

Sometimes the name of the data file you worked on last is supplied. You can press EXE to accept it, or DOWN to get a list of files to select from. For more detail on file lists, see Chapter 12.

5 Open

The file you open becomes the current one which is used by Find and Save in Xfiles.

You are asked which file you want to open:
Open A:_

6 Sort

This sorts a data file on device A: into alphabetical order. Choose a file in the same way as for Open.

After you press EXE, messages indicate the sorting. This takes a while if there are lots of records.

Sorting requires a lot of memory space. You need approximately twice the amount of space as the size of the data file being sorted. If there isn't enough space, the error message OUT OF MEMORY is displayed.

7 Dir

When you select Dir you see this screen.
    DIR OF FILES    
Dir A:_

 

8 Copy

When you select Copy you see this screen:
     COPY FILES     
From A:_

 

This works just like Copy in Utils. See the Utils chapter for more details.

9 Delete

When you select Delete you see this screen.
    DELETE FILES    
Delete A:_

 

This works just like Delete in Utils. See the Utils chapter for more details.

Putting a data file name on the main menu

If you want to be able to search in one of your extra data files directly from the main menu, you can insert the file name as a main menu option. See the chapter on customising the main menu for instructions.

Organiser bar.

15 Utils: general utilities

Press U on the main menu to get the Utils menu. This has a key symbol:
           & nbsp;   8:15a
Search Info  Sound
Dir    Copy  Delete
Passw  Lang  Reset
Format

The eleven options are:

Search Looks everywhere for a search clue; in diary, data files, notes and procedures.
Info Displays information on memory space.
Sound Turns all sound off and on.
Dir Shows directory lists of all the types of files.
Copy Copies any type of file.
Delete Deletes any type of file.
Passw Provides password protection for your Organiser.
Lang Sets the Organiser to another language.
Reset Resets and clears the Organiser by deleting all data.
Format Formats a Rampak.

1 Search

This works just like Find on the main menu. The difference is that it searches everywhere, in this order:

1 The current diary
2 The current notepad (unless password-protected)
3 Notepad files on A: B: C: (unless password-protected)
4 Data files on A: B: C:
5 OPL procedure files on A: B: C:

The text found is displayed - here it is in a notepad:
NOTES A:HOLIDAY
~~~~~~~~~~~~~~~~~~~~
CANCEL PAPERS
CANCEL MILK

2 Info

Info tells you how much storage space is free.

The black bar on the left shows how much space is used up by the application named on the top line, the grey bar on the right shows how much space is being used by other applications. The space in the middle shows the free memory.

In the example below:

If you have a lot of "Others" taking up space you need on Pack A:, try tidying your out-of-date diary entries, or saving the current diary and notepad on a pack.

3 Sound

This option allows you to switch off all sound, including alarms. The menu is:
On Off

Dir, Copy and Delete

When you select one of these options from within Utils, you must first select the type of file. The types are:

All All types.
Files Data files containing records or saved diaries.
Notes Saved notepads.
Opl Opl procedures.
Comms Comms Link setup files.
Plan Spreadsheets.
Pager Pager setup files.
Xdiry XP or CM diary files.

Dir, Copy and Delete all involve selecting files. For more detail on selecting from file lists see Chapter 12.

4 Dir

When you enter Dir from Notes, Prog or Xfiles, you don't choose the file type. However, in Utils you must first select the type of file you want a list of. You then see this prompt:
Dir A:_

5 Copy

You can copy one file or multiple files. In Utils you must first select the type of file you want to copy. You then see this prompt:
From A:_

You then see this prompt:
To B:_

Note: You can only copy from one device to a different one - if you try to copy from A: to A: or from B: to B: you get a BAD FILE NAME error.

Examples

FROM A:MAIN         
TO   B:
Copies the file called MAIN on A: to the pack on B:.

FROM A:MAIN         
TO   B:OLDMAIN
Copies the file called MAIN on A: to the pack on device B: - but gives the copy the name OLDMAIN.

FROM A:C*          
TO   B:
Copies all the files beginning with the letter C on A: to the pack on B: - and gives them the same names.

FROM A:*           
TO   B:
Copies all the files on A: to the pack on device B:

What happens when files are copied

Data files and diaries

So, if you already have some records in the file B:MAIN and in the file A:MAIN, and you choose to copy all of the files from A: to B:, then the records in A:MAIN will be added to those already in B:MAIN.

OPL procedures and notes

So, if you already have a procedure called B:PROC and a procedure called A:PROC, and you choose to copy all of the files from A to B:, B:PROC will be deleted and replaced by A:PROC.

6 Delete

When you enter Delete from within Notes, Prog or Xfiles, you don't choose the file type. However, in Utils you first select the type of file you want to delete. You then see this prompt:
Delete A:_

You can delete one file or multiple flies. You select a file in exactly the same way as in Copy.

If you want to delete multiple files, it is best to look down the list of files to check what is going to be deleted, before selecting <*> to delete all of them.

7 Password protection

Once you have set a password, you can choose to set password protection on or off. If password protection is on, the password will be requested every time the machine is switched on.

Warning: If you forget your password, you will have to remove the battery in order to reset the machine. In doing this all data will be lost.

If you want to set a password:

You are asked to type in the password twice:
New passwrd:_

Passwords can be up to 8 characters long. As you type in the password, #'s appear on the screen.

Now nobody can use the machine or access any of the data in it without first entering this password.

If you want to switch password protection off, select Password again, then select Off.

If you want to change the password, select Password again, then select Change. You first enter the existing password, then the new one twice. If you no longer want a password, just press EXE as the new one.

Note: It may be a good idea to set a password, even if you set it to Off. This means that no vandal will be able to set a password on your machine and lock you out.

8 Lang

This sets the Organiser to a different European language. Select Lang then select the language.

9 Reset

This erases all data in the internal memory, device A:. Packs are not affected.

Select Reset from the Utils menu and you are given the chance to cancel. If you do not want to reset, press ON/CLEAR. If you do, press DEL and you are asked:
 DO YOU REALLY WANT
 TO DELETE ALL DATA
....................
Confirm? Y/N

If you press N or ON/CLEAR you return to the Utils menu with all data still intact. If you are sure you want to erase all data in the internal memory, press Y.

10 Format

This formats a Rampak, clearing it of all data.

If the formatting is successful you see the message:
   SIZING PACK B:   
    PLEASE WAIT

If you see the message WRITE PACK ERR, you may have tried to format a Datapak.

Note: To format a Datapak you need the Psion Formatter. See the chapter on Storage Devices.

Psion
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16 Customising the main menu

This is the standard order of the main menu options:
           & nbsp;   9:30p
Find   Save   Diary
Calc   Time   Notes
World  Alarm  Month
Prog   Xfiles Utils
Off

However, you can change the order of the options and delete those you never use. You can also add a data file, notepad or OPL procedure name as a new option.

To move an item, delete it then restore it in a different place.

Deleting main menu items

To delete an item from the menu:

So, to delete Diary in order to restore it at the start of the menu, press DEL on it and the screen shows:
  DELETE MENU ITEM
      "Diary"
....................
Confirm? Y/N

The only item you can't delete is Off. Also you can't put any other menu item after it; it's always the last.

Restoring main menu items

To restore a deleted menu item:

Adding a data file, notepad or OPL procedure name

You can add the name of an extra data file, a notepad, or an OPL procedure to the main menu. When selected these inserted names work in the following way:

Data file You enter Xfiles with the data file made current and you get the Find prompt to search in it.
Notepad You go straight into the notepad.
Procedure The procedure is run.

You can't insert a name which is the same as one of the original menu items.

You insert a new name just as you re-insert an original option, by pressing MODE on the main menu, and then entering the name. As the name is not that of an original menu item, you are then asked to specify the type of file the name refers to:
Opl Notes Files

Organiser bar.

17 Printing

Printing from the Organiser

You can print out:
The diary
Notepads
Data files
OPL procedures

You can either print on a Psion Printer II or on any kind of serial printer via the Psion Comms Link. If you try to print with no printer attached you get this error message:
       ERROR
   DEVICE MISSING
....................
  press SPACE key

If you have got a Psion II printer or Comms Link connected, and you get this message, make sure that the printer software is loaded in. To do this press ON/CLEAR on the main menu. See the printer or Comms Link manual for more details.

If you are using Comms Link also check that your Comms Link setup is correct. See the Comms Link manual for more details.

Psion
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18 Troubleshooting

Blank screen
Try adjusting the contrast wheel on the right hand side of the case.

Missing item on main menu
You have probably deleted the item by mistake. See Chapter 16 for how to restore menu items.

OUT OF MEMORY message
If you get this message, it means that you must free some internal memory. Do this by tidying the diary, or deleting unwanted records or procedures.

BATTERY TOO LOW message
When you get this message it means that your battery is about to run out. The Organiser switches itself off when this happens, and you should not switch it on again. See Chapter 1 for instructions on how to replace the battery.

DEVICE MISSING message while printing
See chapter 17 for instructions for how to load in the printer software.

Keypress beeps
If you are typing and keypresses start being ignored and cause a beep, you are trying to enter too many characters. The limit is 64 characters in a diary entry and 254 characters on a maximum of 16 lines in a database record.

Question mark "?" on screen
If a "?" appears on the screen, an OPL program is using the INPUT command and you have entered inappropriate data - for example text when a number was expected. Try again with the right kind of data.

Stuck in an OPL program
You can usually break out of a running OPL program by pressing ON/CLEAR followed by Q. However, if an OPL program has a loop in it which reads keys with a command such as GET, KEY or INPUT, it may be very hard to break out in this way. Try pressing ON/CLEAR followed by Q repeatedly and very rapidly. (OPL programs should be designed to avoid this situation.)

There is more technical information in the Programming Manual. All the OPL error messages are in Appendix D.

PSION Service Department
If you believe that you have a faulty Datapak or Organiser contact the Psion service department.

Index


* wild card
+ wild card

A
A: B: and C: explained
alarms
  cancelling
  different types
  setting
  Switching off
alarms in diary
  Alarm menu option
  cancelling
  missed
  suppressing prompts
auto scrolling
auto switch-off

B
battery
  fitting
  replacing
  voltage
bytes free, info

C
calculator
  decimal places
  exponent
  in notepad
  list functions
  memories
  operators in
  OPL functions in
  OPL procedures in
  percentages in
calendar - Month
CAP key
city
  dialling codes
  setting
  time zones
clock
  setting
  See Time
Comms, file type
Copy
  diary menu
  Xfiles menu
Copy, Utils option
copying
  any type of file
  records
cosine function
current data file
cursor
  moving
Cut
  diary menu

D
data files
  adding to main menu
  creating extra
  printing
  sorting
Datapaks
  changing
  copying files to
  explained
  formatting (clearing)
  new
  saving records on
  sizing
date
  finding in calendar
  setting
daylight saving
  time forward/back an hour
decimal places
  in calculator
  in notepad calculator
DEL key
Delete
  Xfiles menu
Delete, Utils option
deleting
  all data
  any type of file
  records
devices
  dialling codes
diary
  customising
  day view
  entering an appointment
  erasing/filing old entries
  CM/XP diary
  restoring from a file
  saving in a file
  week view
diary entries
  changing
  copying
  deleting
  making
  moving
diary menu
  Alarm
  Cut Copy and Paste
  Find
  Goto
  Print
  Restore
  Save
  Setup
  Tidy
  Xrestore
diary time slots
  customising
Dir
  Utils option
  Xfiles menu

E
editing
  diary entries
egg-timer
erasing
  all data
ERROR in calculator
ERROR in record 4
  diary error message
EXE key
exponent in calculator

F
files
  copying
  data files
  deleting
  finding out the size of
  names for
  possible types
  selecting from a list
Find
  diary entries
  diary menu
  main menu
  notepad menu
  world menu
  Xfiles menu
finding
  diary entry
  records
  text anywhere
FIX=
  in calculator
  in notepad
Format, Utils option
formatting Datapaks
formatting Rampaks
French

G
German
Goto, diary menu

I
Info, Utils option
ITEMS
  notepad function

J
joining lines

K
keyboard
  getting used to

L
Lang, Utils option
language
  changing
  selecting
lap-timer
Load
  notepad menu
location, setting
low battery
lowercase letters
  typing in

M
main menu
  adding names to
  customising
  deleting items from
  restoring items to
MAX
  calculator function
  notepad function
MEAN
  calculator function
  notepad function
memories
  in calculator
memory, Info on free space
menus
  selecting from
MIN
  calculator function
  notepad function
MODE key
  month-view calendar
  muting sound

N
names for files
New
  notepad menu
  Xfiles menu
notepads
  adding to main menu
  Calc
  Find
  loading
  Number
  password protection
  Print
  saving
  Sort
  using more than one
  Zap
notes
  menu
NUM key
Number
  notepad menu
numbers
  typing in

O
Off main menu option
ON/CLEAR key
Open
  Xfiles menu
operators
  in the calculator
OPL functions in calculator
OPL procedures
  adding to main menu
  in calculator

P
packs
Pager file type
passw
  Utils option
passwords
  on notepads
  on whole machine
Paste
  diary menu
percentages in calculator
PI function
Plan, file type
Print
  diary menu
  Xfiles menu
printing
  data file
  notes
  selected records
procedures
  adding to main menu
  in calculator

R
Rampaks
  explained
  formatting (clearing)
records
  abandoning
  copying to/from Datapak
  deleting
  finding
  maximum size
  printing
  saving
  updating
Reset, Utils option
Restore, diary menu

S
Save
  diary menu
  main menu
  notepad menu
  Xfiles menu
saving
  diaries
  notepads
  notes
  records
  records in extra data file
  records on a Datapak
Search, Utils option
search-clues
setting location in clock
Setup
  diary menu option
SHIFT key
SINe function
sizing Datapaks
sorting
  datafile
  notepad
sound effects
  switching off
Sound, Utils option
STD, standard deviation
  calculator function
  notepad function
stopwatch
sum
  calculator function
  notepad function
switching off
  automatically
  manually
switching on
SYNTAX ERROR
  in calculator

T
telephone dialling codes
Tidy, diary menu
time
  in another city
  putting forward/back an hour
  setting
timer

U
updating records
Utils

V
VAR, variance
  calculator function
  notepad function
voltage of battery

W
wild cards
World

X
Xdiry, file type
Xfiles
Xrestore
  diary menu option

Z
Zap
  notepad menu

Quick Reference Card

General

Switching on

Switching off

Selecting an option from a menu

Some important keys

Setting the time

Resetting the home city

Dialling codes and time zones

Calendar

You can also press EXE on a date to enter the diary page for that day.

Stopwatch

Timer

Database

Saving a record (a piece of information such as a name and phone number)

Finding a record

Changing or deleting a record

Copying a record to a pack

Sorting the main data file alphabetically

Alarms

Setting an alarm

Switching off a ringing alarm

Cancelling an alarm

Notepad

Using the main notepad

Clearing the notepad

Keeping expenses in a notepad

Diary

Making a diary entry

To get to the right day:

or

Then on the day page:

Finding an entry to edit or delete

Moving or copying an entry

Calculator

Doing a calculation

Clearing the calculator

Storing a result to a memory

Using the contents of a memory

Re-using a result

Modifying a calculation

Other utilities

Searching everywhere: In data files, notepads, diaries and procedures on all packs

Password protection

Even if you don't want password protection on, it may be advisable to enter a password and set it Off, because then no-one else can set a password on your machine.

Warning: If you forget the password and it's set on you won't be able to use the Organiser again without removing the battery.

See the manual for full details of all the Organiser applications. Read Chapter 1 about the battery, even if you read nothing else.

Organiser bar.

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